BeltFlow is gym management software for the people who actually run the gym. Combat sports, pilates, strength, boutique fitness — one platform that fits the way you operate, without the bloat, the lock-in, or the franchise consultant.
You're paying SaaS prices designed for franchise chains and 100-location enterprises — for tools you fight with on Saturday morning instead of training, teaching, or actually running your floor.
The platforms got bigger. The product got worse. Every workflow needs a workaround. Every report needs an export. The mobile app feels like a 2014 afterthought.
You pay $400-$800 a month to feel like the platform is doing you a favor. The features you actually need are in the next tier up.
Your members live on their phones. Your software was built for a desktop browser in 2011. The mobile app exists, technically.
Cancel a member: 9 clicks. Send a class reminder: export to CSV. Run a promotion: open a support ticket. It adds up to hours every week.
Scheduling here, payments there, comms in a group chat, retention in a spreadsheet. You're the integration layer — and it's exhausting.
Your AI business assistant lives inside your dashboard. Ask about revenue, members, check-ins, or class performance — it pulls from your live data and answers in plain English. No prompt engineering, no marketing-speak insights.
Every feature exists because an owner asked for it — not because a product manager thought it'd look good on a slide. No bloat. No hidden tiers. Vertical-specific tools layer on top.
Open app. Show code. You're in. No scanning hardware, no swiping through menus. Works at the door, the front desk, or a kiosk — one tap, one second.
Filter by class type, instructor, room, or capacity. Drag to reschedule. Members book in two taps.
Attendance streaks, class history, milestones. Members see their journey. You see who needs a nudge.
One bill. Every member gets their own profile, attendance, and milestones. Parents manage. Kids train.
Revenue, retention, attendance — with the action you should take, not just a chart. No CSV exports required.
Transparent processing. No hidden fees. No surprise rate hikes. No double charges. Members pay, you get paid, the books reconcile themselves.
Announcements, events, shoutouts. In one place members actually open — not buried in a group chat nobody checks.
Card-expiring nudges, win-back texts, birthday notes, review requests. Set the rules once. They just run.
BeltFlow's core is sport-agnostic. Vertical-specific features layer on top — so you get exactly what your gym needs and nothing you don't.
Belt and stripe tracking, attendance requirements for promotions, tournament rosters, kids program ranks.
Reformer and mat capacity limits, class packs, instructor pay-per-class, room-based scheduling.
Programming uploads, PR tracking, open gym vs class scheduling, leaderboards by lift.
Day passes, 24/7 keyless access, multi-location reporting, equipment maintenance logs.
Class packs, waitlists, milestone shoutouts, branded member app on your domain.
You shouldn't need a workaround for the basics. You shouldn't need a separate tool for member comms. You shouldn't need to export to a spreadsheet to know if your gym is growing.
BeltFlow is the platform we wished existed. Phone-first because your members live there. AI-powered because your time is finite. Honest pricing because you've been burned enough.
A branded member experience that actually gets used — one-tap check-in, today's classes, coach announcements, and training history. No social layer overreach. No noise. Just the stuff your members open the app to do.
Scan at the studio door
All levels · Maya
Beginner · Priya
Intermediate · Jordan
Heads up — the studio is closed this Sunday for our spring retreat. Back to normal schedule Monday. Replacement slots added to Saturday.
Saving your spot for our sunrise beach flow. Mats provided, coffee after.
Saturday · 6:30 AM · Ocean Beach
Member since Jan 2024
15-minute demo. We show you the app, the dashboard, the AI assistant, and the migration plan. You decide.